Connecticut, US

Administrative Assistant

Job Description Summary

Fragomen is the largest law firm in the world dedicated to corporate immigration, and is recognized as the leading global immigration services provider. For over 60 years, Fragomen has served the immigration needs of clients ranging from individuals to the world’s leading multinational corporations. We have 50 offices in 20 countries worldwide, supported by more than 2,100 immigration professionals and staff--including more than 300 attorneys, solicitors, or comparable immigration professionals. These resources allow us to provide strategic and effective immigration solutions in over 170 countries around the globe.

The Matawan, NJ office is seeking an Administrative Assistant to provide support to one of its legal teams.

Job Description

Candidate Profile and Role:

A Fragomen career gives you the opportunity to work with a smart, motivated and diverse peer group. Our exclusive focus on immigration means you will practice in an exciting, ever-changing and challenging environment with people who are passionate about immigration.


  • Case Manage data entry and continued maintenance of date integrity.
  • File and maintain physical files and supporting documentation.
  • Create, edit, print and distribute materials.
  • Open or close records/cases; maintain any and all records as requested by supervisor.
  • General administrative duties as needed (i.e. faxing, copying, typing, etc.)
  • Schedule internal and client meetings, maintain calendars, coordinate team meetings, and schedule conference calls
  • Meet assigned deadlines and communicate case progress/status/issues to supervisor.
  • Follow up with client for outstanding documentation.
  • Maintain client contact information.
  • Update and manage status reports. Build knowledge of Firm and client processes.
  • Learn procedural and processing requirements for various types of non-immigrant and immigrant visa petitions and applications (i.e. drafting and assembling non-immigrant and immigrant petitions and applications).
  • Routine case monitoring (i.e. USCIS, DOL, NVC, etc.)
  • Make travel arrangements and process travel and other business expenses
  • Provide additional administrative support to the department


  • Demonstrated ability to prioritize and balance competing demands and meet deadlines in a fast-paced professional services environment.
  • Excellent communication and interpersonal skills, and ability to communicate effectively at all levels in person, by phone and by email.
  • Ability to effectively manage and prioritize multiple people and various tasks simultaneously.
  • Skilled in a variety of technology tools, including Microsoft Office.
  • Ability to anticipate situations and respond quickly and professionally
  • Very strong organizational skills and excellent attention to detail
  • Extensive file and document management experience.
  • Show interest in expanding knowledge and responsibilities in casework preparation.
  • Demonstrate flexibility and initiative regarding assignments for self and team.
  • Proven experience in handling multiple deliverables efficiently.
  • Ability to provide information and respond to requests for assistance with courtesy and tact.
  • Must be a team player as well as self-motivated and committed to excellence in the workplace.
  • Bachelors degree preferred
  • Other duties as assigned
Path Created with Sketch. US-Matawan
Full Time
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