Administrative Assistant

Job Description

We are looking for an administrative assistant to join our team in the Brussels office. This is a permanent and full-time position which offers a fantastic opportunity to join a true global leader and be part of an on-going success story.

About us:

Fragomen is the world’s leading exclusive provider of immigration services. With more than 50 offices worldwide, we provide immigration services in more than 170 countries. For over 60 years, we have provided strategic immigration advice to a diverse range of clients from individuals to the world’s leading multinational corporations. With over 4,000 employees, you will be joining a truly global firm where providing exceptional client service is at the core of what we do. 

Fragomen’s professionals are respected thought leaders in the immigration field providing evidence and expertise to governments across the world including the US Congress, the UK Parliament, the European Union and the United Nations.

A career at Fragomen will provide you with the opportunity to work in an exciting environment for a broad range of clients, where no two days will be the same. You will face interesting challenges and you will work with dedicated, friendly and ambitious people. We are extremely proud of our diverse workforce at Fragomen and we are fully committed to providing equal opportunities.  We believe that our difference make us stronger.

About the role:

In this role you will support Consultants and Associates in an administrative capacity and will be mainly responsible for preparing immigration packages.

Other key responsibilities will include:

  • Provides administrative support to the Immigration Consultants and Associates in the Brussels office across multiple jurisdictions (Netherlands, Belgium, Luxembourg) by drafting initial emails/letters, drafting application forms, organising translations, etc.

  • Prepares immigration application packages (fill in information according to protocols, scan documents, archive, etc.)

  • Updates the Global IT Tool

  • Utilises the internal visa tracking system as required, including liaising with caseworkers globally to ensure the system remains up-to-date

  • Monitors drop boxes (e.g. initiations and central emails) ensuring all action is taken promptly and within the agreed client time frames

  • In absence of the office receptionist takes care of tasks related to documents processing, scanning, archiving, etc.

About you:

You are an enthusiastic team player who never stops learning. You will be a self-starter with very good communication skills in English and Dutch.

Also required:

  • Experience in a corporate business environment gained from internships, etc.

  • Able to plan workload often with conflicting deadlines, able to meet deadlines and priorities for own work, taking into account delivery expectations and agreed client service standards

  • Ability to generate clear and well-organized written work and able to effectively express oneself verbally in an articulate and polished manner

  • Strong listening skills

  • Accurate work style; focus on details

  • Able to deal appropriately with confidential and sensitive matters

  • Proficient experience with Microsoft Office programs

Fragomen in Brussels:

The Brussels office was the first international office opened outside the US. Our team in Brussels has now more than 50 employees from 13 different nationalities.

In 20 years of activity in the BeNeLux region, we have succeeded to gain the trust of more than 500 corporate and private clients and developed strong government relations with EU and national authorities.

Today, Fragomen Brussels sits in the Expert Group of Economic Migration of the European Commission and leads Fragomen’s EU Integrated Compliance and Advisory Services.

Path Created with Sketch. BE-Brussels
Full Time
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