The Administrative Coordinator is responsible for planning, organizing, supporting and controlling the activities involving the management of the HR immigration program for our clients.


  • Prepare all application forms required by the government to complete the immigration process for our clients.
  • Collate and collect all documents required to complete the submission of the application forms.
  • Coordinate and implement all steps required to update the online case management system (GVS) including:
    • Create client case records
    • Accurately track the client’s immigration processes and record and update GVS accordingly
    • Accurately enter client data (including information about the company, employees, and family members) in GVS
  • Accurately record and track the expiration dates of all documents (visa, EID, passports, etc.)
  • Scan and upload all client documents in GVS.
  • Coordinate the Collection and delivery of documents from and to client offices and Government entities.
  • Prepare task sheets to include all instructions provided by the case team to accomplish the task accurately, and prepare all the documents referred to in the task sheet.
  • Handover the task sheet and documents to the assigned Immigration Coordinator, and then receive from the Immigration Coordinator completed task receipts, all relevant approved documents, and all other original support documents, and hand them over to the respective case team
  • Assist consultants with research in relation to immigration processes.
  • Generate client reports from GVS including tailored reports specifically designed to meet client requirements.
  • Assist visitors to the office and respond to any walk in queries.
  • Answer incoming phone calls and direct them to the respective team member.
  • Receive, sort, and direct courier packages and/or fax correspondences to the respective team member, and maintain correspondence logging on the system.
  • Schedule and maintain meeting room bookings.
  • Monitor office cleaning and maintenance staff to ensure proper office upkeep.
  • Order and maintain office stationaries for DIC and DIFC offices.
  • Provide Administrative and secretarial support to the Practice Leader as required.
  • Arrange travel and accommodation bookings.
  • Others as required.


Minimum Education Level

  • Bachelor’s degree

Background Knowledge and Experience

  • One to two years’ work experience in an administrative position.
  • Fluency in written and spoken English and Arabic.
  • Knowledge of Word, Excel and Access, or similar software’s.
  • Operationally aware is essential.
  • Excellent communication and presentation skills.
  • Excellent organization and coordination skills. 
  • High degree of focus on Quality.
  • Able to work in a discreet and sensitive manner.
  • Able to effectively manage multiple, competing priorities
  • Able to be self-managed and proactively seek out work.
  • Detail-oriented and professional demeanour.
  • Previous knowledge of Qatar Immigration regulations is preferable.
  • Prior experience of supporting HR immigration function at a multinational or reputable local company in Qatar and / or Middle East is preferable.

Path Created with Sketch. QA-Doha
Full Time
Apply for a job