Mainland China: Work Permit and Social Security Cards Integrated Under New Enhanced System

• No more physical work permit cards. Under the new system, foreign nationals will not receive a physical Work Permit Card. Instead, they must download and register the electronic Social Security Card app to view their work permit details. The app is a centralized platform for accessing and managing work permit information.
• New process for Work Permits. Upon approval of a work permit application, applicants receive the following two documents, available for download directly from the official online portal: 
  • A Notification Letter of Work Permit confirming the work permit approval; and 
  • A Notification of Decision on Administrative Authorization providing the administrative authorization details.
• Applying for a residence permit. Foreign nationals may apply for residence permits using the Notification Letter of Work Permit or the electronic Social Security Card. Immigration authorities verify work permit details digitally through a centralized system or by scanning the QR code embedded in the Social Security Card. Immigration officers may also require the applicant to print the detailed work permit information page as part of the residence permit application documents.
• Physical filing requirement. The implementation varies by location, for instance, in Shanghai, Guangzhou, and Shenzhen, physical filing is still required for verifying work permit application documents.
• Current valid Work Permits. Existing valid Work Permit Cards remain usable, however, foreign nationals seeking to transition to the electronic system can apply for an upgrade to obtain the electronic Social Security Card.
• Current pending Work Permit renewals. Pending Work Permit renewal applications will expire once the renewal is approved. The authorities will issue an Approval Letter containing the updated Work Permit information. The foreign national must then download the electronic Social Security Card app and register and access all work permit details through the app.
• Update October 30, 2025: Shanghai government officials have clarified that physical Social Security Cards will continue to be issued. The card will serve as the unified identification document for foreign employees under the new integrated system.

This integration aims to streamline the work permit application process. Foreign nationals will have better access to their work permit information through a mobile app. The system’s digital verification methods improve security, reducing fraud and errors. 

Due to expected delays during this transition period, applicants must submit applications early and ensure all supporting documents are complete. Employers and foreign nationals should familiarize themselves with the new process to ensure compliance and a seamless transition.

This marks the first time Mainland China has fully integrated work permit information into its electronic Social Security Card, which aligns with its digital transformation goals. In recent years, other APAC countries (like Singapore) have adopted similar approaches by digitizing work permits and residence-related documentation, reflecting a growing trend toward reducing reliance on physical documents.

Related implementation details are expected to be issued and confirmed in the coming weeks. Any ambiguities are anticipated to be clarified as the system matures. Fragomen will monitor and report as more details become available.