The Malaysian Immigration Department (MID) launched a new e-filing web portal on March 10 for the online submission of Employment Pass applications that will become mandatory for employers in phases based on industry sector throughout this year. Employers must register for the system before they can use it to file applications.
The MID has yet to announce all of the practical details of using the new system, including the full schedule of roll-out dates. Additional information is expected in the coming weeks.
At this stage, the new system will be used for Employment Pass applications submitted to the MID only, though the MID may require paper filings for some Employment Pass applications. Paper applications will still be required for Professional Visit Passes and for companies that hold Multimedia Super Corridor (MDeC) or Malaysian Investment Development Authority (MIDA) status.
What This Means for Employers
In the short-term, the new online filing system will create new administrative burdens for employers, who will have to register for the online portal. As usage of the new system increases, technical issues are also possible. In the long term, however, an online filing system could help MID processing become more efficient and reduce application wait times.
How Fragomen Can Assist
Fragomen can advise employers registering for the MID’s new online application portal. Employers should also contact their Fragomen representative to develop new case preparation procedures that take into account the e-filing system.
Fragomen worked closely with the law firm of Shearn Delamore & Co. (Kuala Lumpur) to prepare this alert. It is for informational purposes only. If you have any questions, please do not hesitate to contact the immigration professional with whom you work at Fragomen or send an email to [email protected].
Explore more at Fragomen
Media mentions
Partner Bo Cooper explains the impact of wage‑weighted selection on H‑1B registration and compliance.
Media mentions
Partner K. Edward Raleigh highlights how recent H-1B changes are shaping employer compliance strategies.
Media mentions
Practice Leader Colm Collins explains that processing delays, shifting demand in information and communication technology (ICT) and renewal cycles contributed to last year’s drop in work permit approvals.
Media mentions
Partner Rick Lamanna examines current pressures on Canada’s immigration system, including processing delays, reduced admissions and policy uncertainty and the implications for applicants and employers.
Blog post
Manager Mihaela Dumitru outlines how Swiss authorities assess Employer of Record and body-leasing models, highlighting key compliance risks, licensing requirements and a regulatory update affecting EU and EFTA nationals effective 1 January 2026.
Media mentions
Partner Karolina Schiffter discusses how courts in Poland are reinforcing timely processing and constitutional protections for foreigners.
Fragomen news
Blog post
Immigration Manager Alice Heron examines Ireland’s updated employment permit salary thresholds taking effect in March 2026, including the reintroduction of graduate-specific Minimum Annual Remuneration bands and what these changes mean for employers planning graduate recruitment in 2026 and 2027.
Media mentions
Partner Jill Bloom explains how the new wage-based H-1B selection rule may influence hiring decisions and prompt employers to reassess workforce planning and explore alternative visa options.
Media mentions
Partner K. Edward Raleigh discusses how companies are rethinking their H-1B strategies amid evolving policies.
Media mentions
Partner Bo Cooper explains the impact of wage‑weighted selection on H‑1B registration and compliance.
Media mentions
Partner K. Edward Raleigh highlights how recent H-1B changes are shaping employer compliance strategies.
Media mentions
Practice Leader Colm Collins explains that processing delays, shifting demand in information and communication technology (ICT) and renewal cycles contributed to last year’s drop in work permit approvals.
Media mentions
Partner Rick Lamanna examines current pressures on Canada’s immigration system, including processing delays, reduced admissions and policy uncertainty and the implications for applicants and employers.
Blog post
Manager Mihaela Dumitru outlines how Swiss authorities assess Employer of Record and body-leasing models, highlighting key compliance risks, licensing requirements and a regulatory update affecting EU and EFTA nationals effective 1 January 2026.
Media mentions
Partner Karolina Schiffter discusses how courts in Poland are reinforcing timely processing and constitutional protections for foreigners.
Fragomen news
Blog post
Immigration Manager Alice Heron examines Ireland’s updated employment permit salary thresholds taking effect in March 2026, including the reintroduction of graduate-specific Minimum Annual Remuneration bands and what these changes mean for employers planning graduate recruitment in 2026 and 2027.
Media mentions
Partner Jill Bloom explains how the new wage-based H-1B selection rule may influence hiring decisions and prompt employers to reassess workforce planning and explore alternative visa options.
Media mentions
Partner K. Edward Raleigh discusses how companies are rethinking their H-1B strategies amid evolving policies.