New Appointment Scheduling System in Warsaw

The situation

The Warsaw Immigration Office has opened a new system for scheduling appointments to file work permit applications.

A closer look

• New appointment system details.
  • Under the new appointment system, the Immigration Office designates specific dates on which applicants can request an appointment. The next available date is October 2, 2018.
  • The Immigration Office reviews all appointment requests within three business days, and emails successful applicants with an appointment date and time that is between one and two weeks after the request. Applicants can no longer choose an appointment slot. For the upcoming appointment round, successful applicants will receive a reply by October 5, 2018.
     
• Document submission on new system. Although details on submitting documents under the new system are not yet confirmed, Fragomen expects that applicants can submit scanned copies of their supporting documents once the Immigration Office confirms an appointment slot. The applicant can then present original documents at the appointment.
   
• Longer work permit process. The Immigration Office has announced that under the new system, work permits will be issued within one month of the appointment date, rather than on the day of the appointment.

Impact

It is not yet known whether the new system will result in faster appointment scheduling, but Fragomen expects that the system will be more reliable than the prior system. Applicants who had appointments scheduled on the old system will need to reschedule their appointment using the new system.

Employers and foreign nationals should plan for continued delays for work start dates in Warsaw.

Background

The new appointment scheduling system was introduced following technical security concerns with the prior system, which was recently closed. Applicants experienced difficulties scheduling appointments and lengthy waiting times under the prior system.

Looking ahead

Fragomen will provide further information on the new appointment system once it is available.

This alert is for informational purposes only. If you have any questions, please contact the global immigration professional with whom you work at Fragomen or send an email to [email protected].