Serie für den Mittelstand: EU Meldepflichten - was beinhaltet die EU Dokumentenaufbewahrung?
November 21, 2019

Country / Territory
Related contacts
Related offices
Related contacts
Related offices
Related contacts
Related offices
By: Audrey Morew
Willkommen bei unserer neuen Serie für den Mittelstand zum Thema Mitarbeiterentsendung und Compliance! In unserem siebten Artikel greifen wir die wichtigsten Punkte zur Daten- und Dokumentenaufbewahrung im Kontext der EU Meldepflichten auf.
Teilen Sie uns gerne Ihre Herausforderungen zu den EU Meldepflichten mit und wir werden diese in zukünftigen Beiträgen adressieren.
Die europäische Gesetzgebung (die so genannten Entsenderichtlinien) erlaubt EU Mitgliedstaaten verwaltungstechnische Kontrollmaßnahmen im Rahmen der Mitarbeiterentsendung einzurichten, um eine effektive Überwachung zur Einhaltung der Meldeverpflichtungen sicherzustellen.
Hinzu kommt, dass die Anforderungen an die Dokumentenspeicherung komplexer werden, da hohe Strafen mit der Nichterfüllung der Anforderungen verbunden sind.

In den meisten Mitgliedsstaaten müssen Arbeitgeber folgende Dokumente aufbewahren:
- Arbeitsvertrag
- Gehaltsnachweis
- Nachweis über Arbeitszeiten
- Zertifikat bezüglich der Gesetzgebung zur anwendbaren Sozialversicherung (z.B. A1-Bescheinigung)
- Kopie der Meldung
Wie sollten die Dokumente aufbewahrt werden?
Die EU-Mitgliedstaaten verfolgen unterschiedliche Ansätze: in den meisten Ländern werden die Dokumente digital akzeptiert, in manchen Ländern jedoch nur in Papierform.
Die Fristen sind unterschiedlich, zum Beispiel:
- Österreich: bis zur Rückkehr des entsandten Mitarbeiters
- Frankreich: bis zu 5 Jahren nach Rückkehr des entsandten Mitarbeiters
- Belgien: bis zu 1 Jahr nach Rückkehr des entsandten Mitarbeiters
- Luxemburg: bis zur Rückkehr des entsandten Mitarbeiters
- Nicht durch das Gesetz festgelegt: Malta, Slowakei, Litauen
Grundsätzlich können Übersetzungen der Dokumente notwendig sein, wenn diese nicht in lokaler Sprache vorliegen. Dies variiert von Mitgliedstaat zu Mitgliedstaat und kann im Ermessen der Behörden angefragt werden.
Überarbeitung der EU-Entsenderichtlinie
Wir brauchen faire Bedingungen
EU Measures to Combat Social Dumping: An Overview in Context of Posted Workers
Country / Territory
Related contacts
Related offices
Related contacts
Related offices
Related contacts
Related offices
Explore more at Fragomen
Video
Partner Diana Quintas outlines key early career visa pathways and practical considerations for employers and graduates navigating entry-level immigration options.
Fragomen news
The Montreal office has added Partner Julie Lessard and Counsel Elsa Agostinho and Sophia Khanzadian to strengthen its immigration services.
Blog post
Destination Services Director Christine Sperr examines how housing market reforms, rent stabilization measures and cost-of-living dynamics in Saudi Arabia are influencing workforce mobility, compensation planning and long-term settlement strategies under Vision 2030.
Blog post
Manager Dr Adela Schmidt and Senior Associate Isabel Schnitzler analyse the European Commission’s infringement proceedings against Germany concerning its Vander Elst visa requirements for third-country nationals providing short-term cross-border services and explain why current compliance obligations remain unchanged.
Blog post
Latin America & the Caribbean Managing Partner Leonor Echeverria, Senior Associates Sarah Blackmore and Sonya Cole and Senior Regional Knowledge Manager Laura Weingort examine renewed energy interest in Venezuela and outline key immigration pathways, procedural constraints and strategic considerations for compliant talent deployment.
Media mentions
Senior Manager Andreia Ghimis highlights how the EU’s new migration strategy could create opportunities for employers while increasing compliance requirements.
Awards
Partner Julia Onslow-Cole is recognised in the Spears 500 guide to leading private client advisers, reflecting her experience advising high-net-worth individuals, families and global businesses on complex UK and European immigration and mobility strategies.
Media mentions
Partner Abeer Al Husseini discusses increased scrutiny of Saudi business visas in AGBI, highlighting stricter review of short-term entry used for operational work and the implications for regional employers.
Awards
Australia and New Zealand Managing Partner Teresa Liu, Partner Charles Johanes, Practice Leaders Hedvika and Leader Ben Lear and Senior Associate Hannah Scanlan are recognized in the 2026 edition of Doyle’s Guide as leading immigration practitioners in Australia.
Awards
Fragomen is ranked Band 1 for Immigration: Business in the Chambers Global 2026 Guide, marking two decades of recognition since 2006. The firm is also the only firm ranked Band 1 in the Global: Multi-Jurisdictional Immigration category and receives additional individual recognitions in the USA: Business Immigration rankings.
Media mentions
Partner Rick Lamanna provides insight to Buffalo Toronto Public Media on potential IRCC processing challenges as Canada prepares for increased visa demand ahead of the 2026 FIFA World Cup.
Video
Partner Diana Quintas outlines key early career visa pathways and practical considerations for employers and graduates navigating entry-level immigration options.
Fragomen news
The Montreal office has added Partner Julie Lessard and Counsel Elsa Agostinho and Sophia Khanzadian to strengthen its immigration services.
Blog post
Destination Services Director Christine Sperr examines how housing market reforms, rent stabilization measures and cost-of-living dynamics in Saudi Arabia are influencing workforce mobility, compensation planning and long-term settlement strategies under Vision 2030.
Blog post
Manager Dr Adela Schmidt and Senior Associate Isabel Schnitzler analyse the European Commission’s infringement proceedings against Germany concerning its Vander Elst visa requirements for third-country nationals providing short-term cross-border services and explain why current compliance obligations remain unchanged.
Blog post
Latin America & the Caribbean Managing Partner Leonor Echeverria, Senior Associates Sarah Blackmore and Sonya Cole and Senior Regional Knowledge Manager Laura Weingort examine renewed energy interest in Venezuela and outline key immigration pathways, procedural constraints and strategic considerations for compliant talent deployment.
Media mentions
Senior Manager Andreia Ghimis highlights how the EU’s new migration strategy could create opportunities for employers while increasing compliance requirements.
Awards
Partner Julia Onslow-Cole is recognised in the Spears 500 guide to leading private client advisers, reflecting her experience advising high-net-worth individuals, families and global businesses on complex UK and European immigration and mobility strategies.
Media mentions
Partner Abeer Al Husseini discusses increased scrutiny of Saudi business visas in AGBI, highlighting stricter review of short-term entry used for operational work and the implications for regional employers.
Awards
Australia and New Zealand Managing Partner Teresa Liu, Partner Charles Johanes, Practice Leaders Hedvika and Leader Ben Lear and Senior Associate Hannah Scanlan are recognized in the 2026 edition of Doyle’s Guide as leading immigration practitioners in Australia.
Awards
Fragomen is ranked Band 1 for Immigration: Business in the Chambers Global 2026 Guide, marking two decades of recognition since 2006. The firm is also the only firm ranked Band 1 in the Global: Multi-Jurisdictional Immigration category and receives additional individual recognitions in the USA: Business Immigration rankings.
Media mentions
Partner Rick Lamanna provides insight to Buffalo Toronto Public Media on potential IRCC processing challenges as Canada prepares for increased visa demand ahead of the 2026 FIFA World Cup.

![Porthole headshot iamge of Fragomen [Frankfurt][Manager][AudreyMorew]](https://www.fragomen.com/a/web/mVTApShNJZSwzoP7SWreUa/39SdjN/morew_audrey_porthole.jpg)
