Important Updates
Important Updates
September 22, 2025 | United StatesThe Associated Press: What to Know About the H-1B Visa Trump Has Targeted With $100,000 Fees, Generating Confusion, Fear
September 22, 2025 | Japan, United States2025年9月22日 アメリカ移民法速報
September 22, 2025 | PolandGazeta Prawna: Nowe przepisy o zatrudnianiu cudzoziemców 2025. Spada liczba zezwoleń na pracę
September 22, 2025 | GermanyHuman Resources Manager: Flucht und Arbeitsmigration: (noch) ein Dickicht in der Behördenlandschaft
September 22, 2025 | IndonesiaIndonesia: Work Permit Processing Delays due to System Outage
September 22, 2025 | United StatesThe Associated Press: What to Know About the H-1B Visa Trump Has Targeted With $100,000 Fees, Generating Confusion, Fear
September 22, 2025 | Japan, United States2025年9月22日 アメリカ移民法速報
September 22, 2025 | PolandGazeta Prawna: Nowe przepisy o zatrudnianiu cudzoziemców 2025. Spada liczba zezwoleń na pracę
September 22, 2025 | GermanyHuman Resources Manager: Flucht und Arbeitsmigration: (noch) ein Dickicht in der Behördenlandschaft
September 22, 2025 | IndonesiaIndonesia: Work Permit Processing Delays due to System Outage
September 22, 2025 | United StatesThe Associated Press: What to Know About the H-1B Visa Trump Has Targeted With $100,000 Fees, Generating Confusion, Fear
Subscribe
Fragomen.com home
Select Language
  • English
  • French
  • French - Canadian
  • German

Select Language

  • English
  • French
  • French - Canadian
  • German
ContactCareersMediaClient Portal
Search Fragomen.com
  • Our Services
    For EmployersFor IndividualsBy IndustryCase Studies
  • Our Tech & Innovation
  • Our People
  • Our Insights
    Worldwide Immigration Trends ReportsMagellan SeriesImmigration AlertsEventsMedia MentionsFragomen NewsBlogsPodcasts & Videos
  • Spotlights
    Navigating Immigration Under the Second Trump AdministrationTravel & Mobility Considerations: Situation in the Middle EastImmigration Matters: Your U.S. Compliance RoadmapHumanitarian and Evolving Legal Pathways (HELP)Vietnamese ImmigrationView More
  • About Us
    About FragomenOfficesResponsible Business PracticesFirm GovernanceRecognition

Our Services

  • For Employers
  • For Individuals
  • By Industry
  • Case Studies

Our Tech & Innovation

  • Our Approach

Our People

  • Overview / Directory

Our Insights

  • Worldwide Immigration Trends Reports
  • Magellan Series
  • Immigration Alerts
  • Events
  • Media Mentions
  • Fragomen News
  • Blogs
  • Podcasts & Videos

Spotlights

  • Navigating Immigration Under the Second Trump Administration
  • Travel & Mobility Considerations: Situation in the Middle East
  • Immigration Matters: Your U.S. Compliance Roadmap
  • Humanitarian and Evolving Legal Pathways (HELP)
  • Vietnamese Immigration
  • View More

About Us

  • About Fragomen
  • Offices
  • Responsible Business Practices
  • Firm Governance
  • Recognition
Select Language
  • English
  • French
  • French - Canadian
  • German

Select Language

  • English
  • French
  • French - Canadian
  • German
ContactCareersMediaClient Portal
  • Insights

From Facilitation to Surveillance: How Digitalization Will Impact Your European Compliance Program

August 12, 2025

From Facilitation to Surveillance: How Digitalization Will Impact Your European Compliance Program

Country / Territory

  • European UnionEuropean Union

Related contacts

Jo-Antoons

Jo Antoons

Partner

Brussels (Benelux), Belgium

Email

[email protected]

T:+32 (0) 2-250-4900

Sara Fekete

Sara Fekete

Manager

London, United Kingdom

Email

[email protected]

T:+44 (0) 20 7090 9281

Andreia Ghimis - Porthole

Andreia Florina Ghimis

Manager

Brussels (Benelux), Belgium

Email

[email protected]

T:+32 (0) 2 250 4879

Related insights

  • European Union: European Travel Information and Authorisation System (ETIAS) and Entry/Exit System (EES) Launch Status
  • EES and ETIAS: Automation Meets Immigration Complexity

Related offices

  • Frankfurt
  • London
  • Brussels (Benelux)

Related content

  • Fragomen Consulting Europe

Share

  • Twitter
  • Facebook
  • LinkedIn

Share

  • Twitter
  • Facebook
  • LinkedIn

Related contacts

Jo-Antoons

Jo Antoons

Partner

Brussels (Benelux), Belgium

Email

[email protected]

T:+32 (0) 2-250-4900

Sara Fekete

Sara Fekete

Manager

London, United Kingdom

Email

[email protected]

T:+44 (0) 20 7090 9281

Andreia Ghimis - Porthole

Andreia Florina Ghimis

Manager

Brussels (Benelux), Belgium

Email

[email protected]

T:+32 (0) 2 250 4879

Related insights

  • European Union: European Travel Information and Authorisation System (ETIAS) and Entry/Exit System (EES) Launch Status
  • EES and ETIAS: Automation Meets Immigration Complexity

Related offices

  • Frankfurt
  • London
  • Brussels (Benelux)

Related content

  • Fragomen Consulting Europe

Share

  • Twitter
  • Facebook
  • LinkedIn

Share

  • Twitter
  • Facebook
  • LinkedIn

Related contacts

Jo-Antoons

Jo Antoons

Partner

Brussels (Benelux), Belgium

Email

[email protected]

T:+32 (0) 2-250-4900

Sara Fekete

Sara Fekete

Manager

London, United Kingdom

Email

[email protected]

T:+44 (0) 20 7090 9281

Andreia Ghimis - Porthole

Andreia Florina Ghimis

Manager

Brussels (Benelux), Belgium

Email

[email protected]

T:+32 (0) 2 250 4879

Related insights

  • European Union: European Travel Information and Authorisation System (ETIAS) and Entry/Exit System (EES) Launch Status
  • EES and ETIAS: Automation Meets Immigration Complexity

Related offices

  • Frankfurt
  • London
  • Brussels (Benelux)

Related content

  • Fragomen Consulting Europe

Share

  • Twitter
  • Facebook
  • LinkedIn

Share

  • Twitter
  • Facebook
  • LinkedIn

By: Jo Antoons, Sara Fekete, Andreia Florina Ghimis

Digital transformation is reshaping Europe—not only at the national level across member states, but also at the EU-wide level. This wave of digitalization brings new compliance processes for employers and travelers, navigating a complex landscape of immigration rules, posted worker regulations and social security coordination.

The ultimate goal of these developments is twofold: simplify compliance for companies and facilitate enforcement for authorities.

Digitalization as the Key to Managing Complex Compliance

Europe’s regulatory framework is unique. Employers must navigate the national rules of 27 EU Member States alongside EU provisions for the free movement of people within a single market. In addition, the Schengen area maintains a common external border with strict entry rules.

Compliance with these regulations, especially for short-term business travelers into and throughout the EU, has traditionally been complex. New digital processes aim to untangle this complexity, but also to detect irregularities.

These systems provide standardized, interoperable tools that make compliance easier for employers and allow authorities to monitor and enforce the rules more efficiently. This means fewer administrative burdens and more transparency for all stakeholders.

How the Entry/Exit System (EES) Will Affect Short Term Mobility

From October 12, 2025, the Entry/Exit System (EES) will progressively go live. For more information on the launch status of EES, see Fragomen’s client alert.

EES strengthens EU’s capacities to combat irregular migration and security threats, while easing entry and intra-EU travel for frequent business travelers. However, this also means stricter enforcement of short-term stay requirements in Europe, in particular monitoring the allowable stay in the Schengen area up to maximum 90 days within a six-month period for frequent travelers.

The EES database is expected to maintain:

      • Biometric data (facial image and fingerprints);
      • Passport details; and
      • Entry/exit dates.

It will also be interoperable with other EU information systems, such as the Schengen and Visa Information Systems and the upcoming ETIAS (European Travel Information and Authorization System).

What Non-Compliance Could Mean for Businesses

Non-compliance detected by the EES may:

      • Lead to refusal of entry to Schengen countries.
      • Trigger alerts in other EU databases.
      • Impact future travel and potentially even long-term visa applications for EU countries.

Therefore, in addition to the serious consequences for individuals, this also creates potential business disruptions due to employee travel delays and risks to cross-border operational continuity within the EU. To learn more about navigating EES and ETIAS, read Fragomen’s previous blog.

Digital Transformation of Posted Worker Notifications

Another significant step is the digitalization of Posted Worker Notifications (PWN). The European Commission, European Parliament and Council are finalizing negotiations for a multilingual, centralized EU digital portal linked to the Internal Market Information System (IMI).

This portal will greatly simplify compliance for employers sending personnel across Europe. Benefits include:

      • A single EU portal for submission of a standardized posted worker declaration form instead of separate national procedures and data requirements.  
      • The ability to reuse data for subsequent notifications.
      • Secure document uploads in the employer’s own language.

While initially voluntary, use of this portal is expected to become mandatory by 2026, with nine member states already expressing interest in replacing their national portals.

Enhanced Cooperation and Data Exchange Between Member States

The portal will also boost cooperation and mutual assistance between home and host countries. It allows direct communication and data sharing to support effective workplace inspections ensuring equal pay and employment law protections for posted workers. Discussions also include potentially integrating the A1 social security certificate application process into this system, given its close link to Posted Worker compliance.

Beyond cross-border interoperability, national authorities—immigration, tax, social security, labor inspection—are increasingly connected through digital platforms to enforce rules efficiently and consistently. Concerted and joint inspections are already taking place under the umbrella of the European Labour Authority (ELA), which aims to step up cross-border cooperation in enforcement, expanding their geographic and sectoral scope and fully exploiting the potential of data analytics.

How to Prepare for Stricter Enforcement Across Europe 

Europe’s short-term travel compliance landscape is evolving rapidly with digitalization. New processes will simplify enforcement but also increase enforcement. Companies need to upgrade their short-term travel programs to take a consistent and integrated approach towards compliance in Europe: considering and tackling immigration, posted worker and social security compliance in a streamlined manner.

Preparing today means avoiding business disruption and financial risks, while taking full advantage of the opportunities offered by the European Single Market.

How Fragomen Can Help

Fragomen offers digital compliance solutions that are the sole and necessary response to the digital transformation at EU level and that navigate the complexities of short-term travel compliance in Europe.

Need To Know More?

To learn more about navigating short-term travel compliance in Europe, please contact Fragomen Consulting Europe at [email protected] or Manager Andreia Ghimis at [email protected].

This blog was published on 12 August 2025, and due to the circumstances, there are frequent changes. To keep up to date with all the latest updates on global immigration, please subscribe to our alerts and follow us on LinkedIn, X, Facebook and Instagram.

Country / Territory

  • European UnionEuropean Union

Related contacts

Jo-Antoons

Jo Antoons

Partner

Brussels (Benelux), Belgium

Email

[email protected]

T:+32 (0) 2-250-4900

Sara Fekete

Sara Fekete

Manager

London, United Kingdom

Email

[email protected]

T:+44 (0) 20 7090 9281

Andreia Ghimis - Porthole

Andreia Florina Ghimis

Manager

Brussels (Benelux), Belgium

Email

[email protected]

T:+32 (0) 2 250 4879

Related insights

  • European Union: European Travel Information and Authorisation System (ETIAS) and Entry/Exit System (EES) Launch Status
  • EES and ETIAS: Automation Meets Immigration Complexity

Related offices

  • Frankfurt
  • London
  • Brussels (Benelux)

Related content

  • Fragomen Consulting Europe

Share

  • Twitter
  • Facebook
  • LinkedIn

Share

  • Twitter
  • Facebook
  • LinkedIn

Related contacts

Jo-Antoons

Jo Antoons

Partner

Brussels (Benelux), Belgium

Email

[email protected]

T:+32 (0) 2-250-4900

Sara Fekete

Sara Fekete

Manager

London, United Kingdom

Email

[email protected]

T:+44 (0) 20 7090 9281

Andreia Ghimis - Porthole

Andreia Florina Ghimis

Manager

Brussels (Benelux), Belgium

Email

[email protected]

T:+32 (0) 2 250 4879

Related insights

  • European Union: European Travel Information and Authorisation System (ETIAS) and Entry/Exit System (EES) Launch Status
  • EES and ETIAS: Automation Meets Immigration Complexity

Related offices

  • Frankfurt
  • London
  • Brussels (Benelux)

Related content

  • Fragomen Consulting Europe

Share

  • Twitter
  • Facebook
  • LinkedIn

Share

  • Twitter
  • Facebook
  • LinkedIn

Related contacts

Jo-Antoons

Jo Antoons

Partner

Brussels (Benelux), Belgium

Email

[email protected]

T:+32 (0) 2-250-4900

Sara Fekete

Sara Fekete

Manager

London, United Kingdom

Email

[email protected]

T:+44 (0) 20 7090 9281

Andreia Ghimis - Porthole

Andreia Florina Ghimis

Manager

Brussels (Benelux), Belgium

Email

[email protected]

T:+32 (0) 2 250 4879

Related insights

  • European Union: European Travel Information and Authorisation System (ETIAS) and Entry/Exit System (EES) Launch Status
  • EES and ETIAS: Automation Meets Immigration Complexity

Related offices

  • Frankfurt
  • London
  • Brussels (Benelux)

Related content

  • Fragomen Consulting Europe

Share

  • Twitter
  • Facebook
  • LinkedIn

Share

  • Twitter
  • Facebook
  • LinkedIn

Explore more at Fragomen

Fragomen news

2025年9月22日 アメリカ移民法速報Learn more

Media mentions

Gazeta Prawna: Nowe przepisy o zatrudnianiu cudzoziemców 2025. Spada liczba zezwoleń na pracę

Partner Karolina Schiffter discusses how new regulations have led Polish companies to adjust their use of work permits.

Learn more

Media mentions

Human Resources Manager: Flucht und Arbeitsmigration: (noch) ein Dickicht in der Behördenlandschaft

Partner Marius Tollenaere examines Germany’s immigration administration and strategies to support skilled labor.

Learn more

Media mentions

The Associated Press: What to Know About the H-1B Visa Trump Has Targeted With $100,000 Fees, Generating Confusion, Fear

Partner Bo Cooper discusses the potential implications of the $100,000 H-1B fee for employers, universities and research programs relying on international talent.

Learn more

Blog post

The Future of UK Residency and Citizenship: Longer Waits, Tougher Rules?

Partner Natasha Catterson discusses how proposed changes to UK residency and citizenship rules could affect immigration planning and applicant eligibility.

Learn more

Fragomen news

Partner Julia Onslow-Cole Featured in Financial Times Spotlight on 2025 Innovative Lawyers Europe Awards

Partner Julia Onslow-Cole is recognised for her work shaping global immigration and workforce mobility.

Learn more

Awards

Fragomen Receives Ally in Action Award from Oasis Legal Services

Fragomen was recognized by Oasis Legal Services with the Ally in Action Award at their 8th Annual Community Celebration: Liberation Sounds Like Us, which took place on September 12, 2025 in Oakland, California.

Learn more

Video

Summer 2025 Highlights | #FragomenFC - Ep. 11

Fragomen FC hosts recap major international football transfers and tournaments played this summer.

Learn more

Media mentions

The PIE: US Visa Changes “Further Widening Global Equity Gap”

Partner Aaron Blumberg highlights how careful planning can help international students navigate US visa changes and avoid disruptions to study and travel.

Learn more

Media mentions

Agência Eixos: Inovação e contratação de talentos estrangeiros: o desafio do compliance em novos cenários

Managing Director Diogo Kloper examines the challenges of hiring foreign talent in Brazil’s evolving energy sector and the role of compliance in supporting innovation.

Learn more

Blog post

Skilled Worker Visa 2025: Impact on UK Aviation Roles

Manager Adam Hickling, Senior Immigration Consultant Katya Fedorenko and Paralegal Sasindie Ambawatte explore how upcoming changes to the UK's skilled worker visa scheme may affect recruitment and retention in the aviation sector.

Learn more

Media mentions

Construction Management: Crackdown on Illegal Working in Construction

Manager Kirsty Moore highlights the need for UK construction employers to maintain compliance and manage risks.

Learn more

Fragomen news

2025年9月22日 アメリカ移民法速報Learn more

Media mentions

Gazeta Prawna: Nowe przepisy o zatrudnianiu cudzoziemców 2025. Spada liczba zezwoleń na pracę

Partner Karolina Schiffter discusses how new regulations have led Polish companies to adjust their use of work permits.

Learn more

Media mentions

Human Resources Manager: Flucht und Arbeitsmigration: (noch) ein Dickicht in der Behördenlandschaft

Partner Marius Tollenaere examines Germany’s immigration administration and strategies to support skilled labor.

Learn more

Media mentions

The Associated Press: What to Know About the H-1B Visa Trump Has Targeted With $100,000 Fees, Generating Confusion, Fear

Partner Bo Cooper discusses the potential implications of the $100,000 H-1B fee for employers, universities and research programs relying on international talent.

Learn more

Blog post

The Future of UK Residency and Citizenship: Longer Waits, Tougher Rules?

Partner Natasha Catterson discusses how proposed changes to UK residency and citizenship rules could affect immigration planning and applicant eligibility.

Learn more

Fragomen news

Partner Julia Onslow-Cole Featured in Financial Times Spotlight on 2025 Innovative Lawyers Europe Awards

Partner Julia Onslow-Cole is recognised for her work shaping global immigration and workforce mobility.

Learn more

Awards

Fragomen Receives Ally in Action Award from Oasis Legal Services

Fragomen was recognized by Oasis Legal Services with the Ally in Action Award at their 8th Annual Community Celebration: Liberation Sounds Like Us, which took place on September 12, 2025 in Oakland, California.

Learn more

Video

Summer 2025 Highlights | #FragomenFC - Ep. 11

Fragomen FC hosts recap major international football transfers and tournaments played this summer.

Learn more

Media mentions

The PIE: US Visa Changes “Further Widening Global Equity Gap”

Partner Aaron Blumberg highlights how careful planning can help international students navigate US visa changes and avoid disruptions to study and travel.

Learn more

Media mentions

Agência Eixos: Inovação e contratação de talentos estrangeiros: o desafio do compliance em novos cenários

Managing Director Diogo Kloper examines the challenges of hiring foreign talent in Brazil’s evolving energy sector and the role of compliance in supporting innovation.

Learn more

Blog post

Skilled Worker Visa 2025: Impact on UK Aviation Roles

Manager Adam Hickling, Senior Immigration Consultant Katya Fedorenko and Paralegal Sasindie Ambawatte explore how upcoming changes to the UK's skilled worker visa scheme may affect recruitment and retention in the aviation sector.

Learn more

Media mentions

Construction Management: Crackdown on Illegal Working in Construction

Manager Kirsty Moore highlights the need for UK construction employers to maintain compliance and manage risks.

Learn more

Stay in touch

Subscribe to receive our latest immigration alerts

Subscribe

Our firm

  • About
  • Careers
  • Firm Governance
  • Media Inquiries
  • Recognition

Information

  • Attorney Advertising
  • Legal Notices
  • Privacy Policies
  • UK Regulatory Requirements

Our firm

  • About
  • Careers
  • Firm Governance
  • Media Inquiries
  • Recognition

Information

  • Attorney Advertising
  • Legal Notices
  • Privacy Policies
  • UK Regulatory Requirements

Have a question?

Contact Us
  • LinkedIn
  • Youtube
  • Instagram
  • Facebook
  • Twitter

© 2025 Fragomen, Del Rey, Bernsen & Loewy, LLP, Fragomen Global LLP and affiliates. All Rights Reserved.

Please note that the content made available on this site is not intended for visitors / customers located in the province of Quebec, and the information provided is not applicable to the Quebec market. To access relevant information that applies to the Quebec market, please click here.